TRCS Attendance Policy
Students are expected to be in school every day. Parent/guardians are expected to contact the school on the day of the student’s absence to inform the school of that absence. Parent/guardians are encouraged to notify the school of pre-arranged appointments as soon as the date of such appointments are known. Absences will be excused up to five days after the absence. If a student is absent for three consecutive days, a doctor's note is required to return to school. Research has shown that being at school consistently and on time can have a large impact on a student’s academic success.
A tardy is considered any student who arrives at school after their start time. Each trimester, tardies will be calculated for each student. If a student has more than 6 tardies, they will receive a truancy letter. If tardiness does not improve, the student’ enrollment status may be at-risk.
A student who is in attendance less than 90% is considered chronically absent which includes tardies, early outs, both excused and unexcused absences. These absences put your student at-risk for academic gaps and ultimately enrollment at Twin River Charter School.
SCHOOL ATTENDANCE REVIEW BOARD GUIDELINES
Step 1: Education Code Section 48260 – Twin Rivers Charter School will consider a student to be habitual truant if he/she has been reported as absent from school without a valid excuse for more than 30 minutes (T30) on three days during the school year. Action: -School mails or e-mails Truancy One (T1) letter.
Step 2: Education Code Section 48261 – Twin Rivers Charter School will consider a student to be habitual truant if he/she has been reported as absent from school without a valid excuse for more than 30 minutes on five days during the current school year. Action: -School contacts parent/guardian to schedule a parent-student Conference; -School mails or e-mails Truancy Two (T2) letter, including time, date and location of conference.
Step 3: Education Code Section 48262 – Habitual truant: Twin Rivers Charter School will consider a student to be habitual truant if he/she has been reported as truant seven or more times per school year. Action: -School mails Truancy Three (T3) letter.
Step 4: Education Code Section 48262- continues to be truant one additional day past step 3. Action: -School Attendance Review Team (SART) serves as a site intervention 1) School contacts parent/guardian to schedule a parent-student SART meeting which will include administration, parent, attendance clerk and school resource officer. 2) Student-Parent Agreement, (file copy in cumulative folder and give a copy to parent).
Step 5: Education Code Section 48263 – If any minor in any district of a county is habitually truant, the pupil may be referred to the School Attendance Review Board (SARB) Possible Outcomes: a. SARB Family Contractual Agreement signed; b. SARB dismisses case; c. SARB case may be rescheduled for a 30 or 90 day follow-up review meeting; and d. If parent/guardian Fails to Appear (FTA) – the SARB panel may approve a citation.
What is an excused absence?
Some of the excused absences listed under Education Code Section 48205 are: Illness For the purpose of having medical, dental, optometrical, or chiropractic services rendered. For the purpose of attending the funeral services of a member of the pupil’s immediate family. For justifiable personal reasons, including, but not limited to, an appearance in court, attendance at a funeral service, observance of a holiday or ceremony of the pupil’s religion, attendance at religious retreats, … when the pupil’s absence is requested in writing by the parent or guardian and approved by the principal or a designated representative. For the purpose of spending time with a member of the pupil’s immediate family, who is an active duty member of the uniformed services.
If a student is out more than five days, they will be required to bring a medical note every absence thereafter.
What is an unexcused absence?
Oversleeping/alarm failure Arriving to school after the start of school or checking out before the end of the day without an acceptable reasons Leaving school during the regular school day without approval of a school official or other non-emergency situations. Personal grooming appointments (e.g. hair, nails, tanning) Shopping/errands Skipping class/leaving campus without following proper procedure Independent Study that have not been pre-approved Needed at home/babysitting Car trouble Missing the bus/ride Needing sleep or rest.
What if my student accumulates an excessive amount of excused absences?
The principal/designee will also notify SARB of excessive absences or a pattern of absences that appear to be influencing the academic performance of a child. Efforts will be made to identify reasons for excessive absenteeism or patterns of absenteeism. If a student is absent more than 10% of the school year, excused or unexcused, they will be returned to their home district.
If my child is absent are they responsible for the work missed?
When students are absent, (this includes absences for suspension or expulsion recommendations), an opportunity to make up work will be provided. Make-up work is encouraged so that students will benefit from future instruction. In middle school, it is the student's responsibility to ask the teacher for the make-up work. Work (including tests) missed due to an absence may be made up and credit given for such work. Upon the student's return to school, he/she must make up the work within five school days. Additional time may be granted by the principal due to the extenuating circumstances. A student will not be penalized for a teacher's absence. (Students are encouraged to get make-up work assignments before returning to school.)